Project Management Assistant (f/m/d)

Field of activity
You will be working in the highly motivated, international Xetra/Eurex Project Management Office unit. We are looking for a colleague to provide organizational support to our project managers. This role will not involve managing projects but will focus on assisting project managers who are responsible for initiatives related to the leading trading platforms T7, F7, B7, Cash Datawarehouse, and eListing.

Key Responsibilities:

• Contract management responsibility: Management of contracts e.g., task orders, ensuring alignment with organizational requirements and respective projects. Monitor contract performance, addressing any issues or discrepancies promptly in close coordination with project management.
• Meeting Coordination and Moderation: Organize and coordinate project meetings, including scheduling, preparing agendas, and distributing meeting materials. Facilitate meetings, ensuring effective communication and documentation of key decisions and action items. Prepare and deliver presentations to stakeholders, summarizing project progress and outcomes.
• People Management: Serve as the primary point of contact for team members, providing guidance, support, and conflict resolution. Foster a collaborative and inclusive team environment, ensuring effective communication and coordination among team members.
• Collaborative Cross-Departmental Engagement: Foster collaboration with various departments within Deutsche Börse Group, such as Purchasing, Accounting, Facility Management, and Help Desk. Engage in close interactions through multiple channels like phone, email, or face-to-face meetings to promote synergy and operational effectiveness.

Qualifications/required skills

• Accuracy, ability to fulfil up-to-date knowledge requirements and take responsibility.
• Critical thinking including ability to identify problems and propose effective solutions.
• Open-minded, willing to learn, active, highly organized personality with attention to detail.
• Proficiency in Microsoft Excel such as pivot tables, complex formulas and lookups.
• Experience in working with VBA and knowledge of the VBA language to develop and maintain macros is an advantage.
• Ability to work on more tasks simultaneously and to meet deadlines.
• Fluency in English (spoken and written), knowledge of German is an advantage.
• Advanced knowledge of Microsoft Office programs, such as Word, Outlook, SharePoint, Teams, PowerPoint, and deeper knowledge of SAP S4HANA and Fieldglass is an advantage.
• Understanding of project management methodologies, tools, and techniques is essential for a PMO role.

To excel in this role, you must demonstrate strong teamwork abilities, excellent communication skills, high motivation, and adaptability.

What you can expect from us:

• Join our multinational team in a vibrant work environment where respect, professionalism, and camaraderie foster motivation, productivity, and loyalty among employees. This positive atmosphere is key to driving success in our projects and department located in Eschborn and Prague
• Opportunity to travel on business trips.
• We support you in achieving a work-life balance through flexible working time and partially remove work options.
• At our company, we prioritize your personal growth through a range of tailored training opportunities.

You can look forward to our benefit package: 

• Hybrid Work and Flexible working hours
• Work from abroad - 12 days of remote work from EU countries per year
• Pension fund contribution - 3% of your gross salary (5% after 5 years with us)
• Health & Wellbeing - fully covered Multisport card, life & accident insurance, sick days and 100% salary contribution during sick leave (up to 56 days)
• 25 vacation days
• Mobility - fully covered public transport in Prague & free parking
• Flexible Benefit Account (Pluxee) - 1200 per month
• Group Share Plan - discount on company shares
• Personal Development - annual budget of €690 .. and way more!