Facility Management & Projects Coordinator (f/m/d)

Your area of work

Reporting directly to the Head of Facility Management, you will be involved in all aspects of Facility Management and commercial projects relating to the Companies global property portfolio. You will be responsible for facility management operational tasks along with organising, planning, communicating, and delivering commercial office upgrades, relocations, and refurbishments on time, on budget and to corporate standards.  You will have a comprehensive knowledge and demonstrable experience in facility management, property and construction related services from feasibility study, concept design, space planning, programme management, fit out and snagging. You will possess the skills to communicate confidently and effectively at all levels and have a strong commercial awareness and project management abilities.

Your responsibilities

• Facility Management operational and administration tasks incl. creation of presentations, space planning & estate management
• Stakeholder management – Liaise with key internal & external stakeholders in relation to FM projects
• Relationship management – Monitor and manage external project consultants to achieve best results
• Project management – Plan, arrange, chair and produce minutes for regular steering committee meetings
• Relocations and moves – Coordinate with key stakeholders to plan and organise office moves locally and internationally
• Handover documentation – Ensure all site files, H&S files, O&M documentation are received and filed
• Snagging – Manage snagging process to close out all defects to satisfactory completion
• Communication – Effectively communicate with all stakeholders / internal staff / externals in relation to project works, project meetings, disruption events, key dates.
• Financial Control, Capex & Opex – Assist in Capex and Opex budget planning for global property portfolio. Monitor project expenditure and report on any deviation from budget
• Compliance - ensure FM section compliance with all relevant and associated corporate policies, processes, procedures and legal requirements
• Audit - ensure all files and documents are saved and readily available
• Health & Safety – Ensure all fit-out and refurbishment projects are fully compliant with health and safety requirements such as CDM regulations, site safety, risk assessments
• Travel –international travel to support regional office projects
• Flexibility to meet travel and operational business demands

Your profile

• Higher education, Facility Management / Project management qualification (desirable but not essential)
• Building / property / construction related qualification
• Minimum of 5 years’ experience in Property, Project & Facility Management
• Experience in sucessfully managing projects as well as move management
• Thorough understanding of property & estate management processes, building design and building services
• Thorough understanding of construction Health & Safety requirements
• Thorough understanding of Facility management & space planning 
• Managing operational and project budgets as well as coordinating teams
• AutoCAD /CAFM systems & tools
• Effective communicator, eye for detail, interpersonal skills
• Ability to effectively prioritise and work under pressure to meet targets & deadlines
• Team player 
• Negotiation skills, influencer, problem solving, can-do attitude
• Analytical, self-motivated and organised
• Strong handling of MS Office applications
• Fluent in English language