Senior Officer - Distribution Oversight & Due Diligence Management

Field of activity

You will work on the Distributor Due Diligence process, included (but not limited to) the review of Distributor Due Diligence Questionnaires (DDDQs), Distributor KPIs and KPIs Reports, and proactively support the Head of Distribution Oversight and his Deputy. 
A good team spirit and the capability to work in a cross-locations and cross-departments mode (i.e. with colleagues from different teams based in Luxembourg, Switzerland, or Ireland) are paramount for this role. Taking ownership of the allocated tasks and processes, identifying opportunities for improvement and removal of unnecessary complexity, and suggesting solutions are also part of your duties.
This is a great opportunity to be part of a dynamic team as well as of an international Company fostering a multi-cultural approach to business.

Your Responsibilities

• Onsite Visits – Distribution Partners
  Support the Relationship Manager and Distribution Oversight team with the preparation and delivery of the meetings, including drafting agendas and coordinating logistics of meetings. Record meeting minutes and the action points agreed during the meeting. Compile final reports for submission to relevant internal stakeholders.
• Onsite Visits – Asset Managers 
  Provide comprehensive support to the Relationship Manager and Distribution Oversight team in preparing and executing meetings, ensuring all logistical and content-related aspects are addressed. Respond to any queries raised during discussions and facilitate agreement on action points as necessary.
• Distribution Oversight Team Monthly Meetings
  Develop and circulate the agenda for monthly team meetings, record meeting minutes, and distribute them internally to gather any additional input or contributions.
• Onboarding of New Distribution Partners
  Coordinate with the RM&Sales Support team to obtain the latest list of newly onboarded Distribution Partners. Support distributors in completing the due diligence questionnaire, and conduct a thorough review and assessment in line with AML/KYC/KYD policies and standards, including identifying required client documentation and preparing a comprehensive due diligence analysis.
• Periodic Reviews and Renewals
  Coordinate with the Relationship Manager and Distribution Partner to obtain the latest due diligence questionnaire, as required. Support distributors in completing the due diligence questionnaire, and conduct a thorough review and assessment in line with AML/KYC/KYD policies and standards, including identifying required client documentation and preparing a comprehensive due diligence analysis.
• Quarterly KPI Reporting
  Generate and maintain the KPI Report, initiating communications with Distribution Partners who have not submitted their reporting and coordinating reminder follow-ups. Update the report on a daily basis, store all correspondence for audit purposes, and collaborate with Distribution Oversight team to finalize and distribute reports to the Asset Management Network.
• Other Day-to-day tasks
  Update of internal log files, providing support to Relationship Managers, Handling of Queries, Collaboration with Internal Stakeholders on daily tasks, Assist Head/Deputy Head of Distribution Oversight as required. Generation of Reports, Handling of enhancements/updates/changes/queries/communication related to the internal tool used for distributor due diligence (UME)  

 
Your Profile

• Bachelor degree (i.e. business, law, finance)
• English fluency, written and spoken is a must. French, German, and Italian are an asset
• Proved experience in a similar role (3 to 5 years at least as this is not a junior role)
• Good understanding of the whole fund distribution value chain
• Familiarity with Distribution Agreements / Cooperation Agreements 
• Strong written, verbal and interpersonal communication skills, no one-man-show attitude
• Flexible, dynamic, well-organized, curious, willing to learn and share knowledge
• Strong ability to work with others both within the team and across the business to achieve effective solutions
• Good self-organisational and time management skills; problem solving attitude
• Ability to demonstrate strong interest in the investment fund industry and understanding of dynamic market environment.