Associate - Human Resource Specialist

Your area of work:

This role is reporting to the Senior HR Business Partner / HR Manager. The primary focus is to provide full Human Resource support to the Deutsche Börse and Clearstream staff and stakeholders in Cork. 
 

Your Responsibilities

HR System/Reporting  

• Manage and delegate queries on SAP, Success Factors /CATS (time management system) & St/App (performance management system)
• Participate in global HR system team calls as Cork representative  
• Manage and delegate tasks of the HR shared mailbox
• Update & maintain organisational charts
• Responsible for completing and submitting reports required both internally and externally
• Processing of travel expenses via SAP
• Run reports on a weekly basis as requested

Employee Relations

• Full review and update of current employee handbook, in line with legislation and Company policy 
• Strong employee relations experience, ability to take ownership of employee relations issues from start to finish
• Strong understanding of employment legislation

Payroll

• Input changes to internal payroll documentation in a timely & efficient manner; reflect any changes that occurred throughout the previous month on internal calendar
• Assistance in payroll preparation as and when required

Recruitment & On Boarding 

• Manage and delegate tasks to ensure all administration is completed in a timely fashion, to include
• Preparation of contracts of employment and providing the new starter with all necessary documentation
• Co-ordinating with internal teams for new hires
• All new employee files created within first week of commencing
• Monitor Corporate Policy signing process
• Induction of all new staff to Clearstream
• Set up of all new starters on the healthcare policy

Termination & Resignation 

• Manage and delegate tasks to ensure all administration is completed in a timely fashion, to include
• Completion of the required exit email 
• Calculation of remaining holiday entitlements
• Notify pension and health insurance vendors
• Complete the employee file by adding final documents and archive
• Termination in Hr systems

Training 

• Coordinating internal training and development workshops
• Liaise with external training providers to schedule training events / courses
• Update and maintain training database and spreadsheets
• Ensure all employees training record is updated on the system and their feedback is accurately recorded
• Attend internal talent management meetings as and when required

Additional Responsibilities

• Work with the HR team to ensure all HR objectives are met
• All ad-hoc administration/projects assigned within the HR function.
• An active member of the company sports & social committee
• Ensure that HR systems are kept up to date at all times 
• Adhere and comply with audit requirements
• Reconcile healthcare invoices on a monthly basis
• Updating of the HR intranet page

Your Profile

• BA or BS in Human Resources Management 
• 3-5 years minimum, working in an HRD environment
• Strong business/customer service orientation 
• Understanding of SAP is desirable but not essential
• Service orientation with excellent telephone, communication and negotiation skills
• Ability to work under pressure and meet deadlines as required
• Strong problem solving skills, accuracy, ability to work independently and as a part of a team in an international environment
• Proficiency in written and spoken English essential